Leave of Absence & Withdrawal

Leave of Absence/Withdrawal

From time to time circumstances might compel students in the College to interrupt their enrollment. These breaks in enrollment are formally recognized as leaves of absence (LOA). A leave of absence might be voluntary or involuntary, might occur while a student is in good standing or on academic probation, and might be associated with a medical condition. Students planning any leave should promptly consult with their College adviser and also arrange to meet with one of the deans in the Office of the Dean of Students in the College. See Requesting a Leave of Absence or Withdrawal.

When taking a leave, students are advised of the conditions under which they might resume their studies in the College at a future date. It is the College’s expectation that students will not exceed eight cumulative quarters of leave over the course of their undergraduate career, unless otherwise provided for in this policy. Normally, students who have exceeded eight quarters of approved leave will be administratively withdrawn.

Students who decide not to return to the College must formally and timely withdraw their registration. To do so, students should contact the Office of the Dean of Students in the College before the end of the first week of the quarter the withdrawal is to begin. At the time of withdrawal, students are advised of the conditions under which they might resume their studies in the College should they change their minds at a future date.

Students who decide to return to the College after being on leave for more than eight cumulative quarters, unless otherwise provided for in this policy, or who have been withdrawn, either voluntarily or administratively, must be approved by the Faculty Committee on the Resumption of Studies. The College is not obliged to approve a student to resume the student’s studies. Students who are allowed to resume by the College are expected to complete their studies without further interruption.

Leave status often impacts registration status in the College, and both voluntary and involuntary leaves of absence, and voluntary and administrative withdrawals of registration are described on the associated pages. Finally, this policy establishes the process for returning to the College from a leave of absence or withdrawal.