Once students decide to resume studies, staff in the Office of the Dean of Students is here to welcome them back to the UChicago community and provide support as they readjust to academic courses and life on campus. What follows is more information about the resources and guidance for students during this transition process:
We are pleased you are planning to re-enter the College after a short-term Leave of Absence. We are here to help you through the process.
For students on a leave of absence, the deadline for notifying the Dean of Students in the College about resuming studies is at least four weeks prior to the start of the quarter in which the student intends to return. Students who have been on leave for more than eight quarters, unless otherwise provided for in this policy (see Leave of Absence), or who have been administratively withdrawn, must petition the Academic Standing Committee.
Students returning from a leave should notify the Dean of Students by submitting a Request to Resume Study. The notification must include a statement expressing the student’s intention to return and describing the student’s activities while on leave. In cases where students are granted leaves of absence while on academic probation, the statement must also include an explanation of what conditions contributed to the academic difficulties and how the student will ensure that the same conditions will not be present upon the student’s return.
In cases where a student’s leave involves medical conditions, the resumption of studies is contingent upon the condition being resolved or managed successfully. In making an informed decision to allow a student to resume the student’s studies, the Dean of Students will consider germane medical and other information available, including information provided in a timely manner by the student. The student may be asked to sign a medical records release, and to authorize direct communication between UChicago Student Wellness and the student’s medical provider(s) regarding the circumstances and the student’s medical information, and to authorize UChicago Student Wellness to share the substance of those communications with the Dean of Students or others, as appropriate. If a student declines to authorize communications between and among the student’s provider, the Dean of Students, and UChicago Student Wellness and/or declines to authorize the release of germane medical records, then the Dean of Students will make the decision after considering all of the available information and will do so without the benefit of information that may be directly germane to the decision. Additional conditions may be required of the student requesting to return depending on the student’s medical condition (e.g. requirements for continued treatment, professional monitoring of the student’s condition by a local treatment team, etc.). In such cases the student will be notified of the additional requirements prior to the student’s return. Students who need a reasonable accommodation for a disability in conjunction with their return to enrollment should promptly contact Student Disability Services (SDS) and follow the required protocols.
We are pleased you are planning to re-enter the College after a long-term Leave of Absence. We are here to help you through the process.
Students who have exceeded eight quarters of approved leave, unless otherwise provided for in this policy (see the Voluntary Leave of Absence Policy) are required to submit a completed petition to resume along with supporting materials no less than eight weeks prior to the start of the quarter of intended return.
The petition and supporting materials will be reviewed by the Academic Standing Committee, which will exercise reasoned judgment in deciding whether the resumption of studies is appropriate. The results of the review will be timely communicated in writing to the student upon completion of the review.
The College is not obliged to approve a student to resume the student’s studies. The decision of the Academic Standing Committee is final and unreviewable.
In cases where a student’s leave involves medical conditions, the resumption of studies is contingent upon the condition being resolved or managed successfully. In order to protect the student’s privacy, the Dean of Students (or designee) will consider germane medical and other information available, including information provided in a timely manner by the student, before the petition is forwarded to the Academic Standing Committee.
Upon return, students are expected to complete the requirements for the degree without further interruption.
Students returning from a long-term Leave of Absence may be permitted to register for classes during the add/drop period. A resumption of studies conference with their Academic Adviser or a dean is typically required in the first week of the quarter.
Students who intend to petition to resume their studies may also wish to:
Students on leave who have pending disciplinary cases will not be permitted to resume their studies until the disciplinary case has been resolved. If the time taken to resolve the case, or any sanction imposed as part of the resolution of the disciplinary case, results in a student exceeding the maximum eight quarters of cumulative leave from the College, then the student will need to petition the Academic Standing Committee in order to return.
Note: Students in the College who have graduated from another college or university will be administratively withdrawn from the College and are ineligible to return.