The Office of College Community Standards coordinates and facilitates the review of student academic performance at the end of each academic quarter.
This review is performed by a committee comprised of senior staff within the Office of the Dean of Students in the College. Students are identified for review by automatic processes that take into account the number of courses taken and completed on-time, as well as the grade(s) received; feedback from instructors and academic advisers, when available, is made available to the committee in order to allow for a more holistic view of the student's progress.
Review starts as soon as grades become available and the Academic Review committee is able to make an informed and individualized assessment of each student's record.
Decisions regarding any changes to a student's academic standing are communicated as soon as is practicable to the student and (if permissible) their parent(s).
In each quarter of registration students must complete, on time, 300 units of course credit with passing grades and with a minimum GPA of 2.0 in order to remain in good academic standing.
A student who fails to meet minimum requirements for good academic standing will ordinarily be placed on academic probation for the following quarter. Academic probation is a formal sanction but is not permanently notated on the official transcript.
Students on academic probation are expected to complete, on time, 300 units of course credit with passing grades in the next quarter of registration, and with a minimum GPA of 2.0. At the end of that quarter, students who improve and meet those minimums will be returned to good standing.
For any student who fails to meet the minimum requirements while on Academic Probation, that student will ordinarily be asked to leave the College for a period of time, usually at least one year.
If a student fails to complete, on time, a minimum of 300 units of course work and also fails to attain a GPA minimum of 2.0 in the same quarter, the student may be immediately suspended regardless of whether the preceding quarter was satisfactory.
Students are not permitted to transfer in coursework from another institution taken during the period of suspension.
NOTE: W grades and incompletes do not confer credit or impact GPA; however, they will count against the completion rate needed to maintain good academic standing.
Ordinarily students are expected to successfully complete 1800 units of course work, or the equivalent, by the end of their second year in the College; and to complete 3000 units of course work, or the equivalent, by the end of their third year in the College.
Students who fail to do so are considered "behind rate" and will ordinarily be placed on academic probation for the following quarter. Students on academic probation for being behind rate are expected to complete four courses in each subsequent quarter to be relieved from probation.
Any student who fails to meet the minimum rate of completion while on probation, or falls below the satisfactory completion rate a second time during the course of their studies, will ordinarily be asked to leave the College for a period of time, usually at least one quarter. During this period of separation, students are expected to complete pre-approved transfer courses or complete courses in the Summer Session so that they may return to satisfactory completion to resume their studies as soon as possible. Students may resume studies once they are at a satisfactory completion rate.
Students on financial aid who fail to meet the completion rate (75 percent of registered courses) and GPA requirements, and/or fail to complete nine courses over the academic year, lose their eligibility for financial aid. See the Office of College Aid.
For the purpose of determining eligibility to participate in varsity sports, all students eligible to register are considered to be in good standing.