Advising

Transcripts & Diplomas

A transcript is a comprehensive record of academic information that includes coursework, grades, credit hours, GPA and University of Chicago degrees earned. Official transcripts bear the official seal of the University. Diplomas are considered official University documents and bear the official seal of the University along with the signatures of the Chairperson of the Board of Trustees, the President of the University, the Provost, and the respective Dean.

As students prepare to conclude their studies, they are required to Apply for Graduation no later than the end of the first week of the quarter in which they plan to graduate.

Accessing & Changing Official Records

More information about academic records can be found at the University Registrar.

Students can view their academic histories and overall grade point averages using the myUChicago Academic Portal. One’s academic history includes only the courses taken in the College since matriculation. For a complete academic profile, one would need to consult an official or unofficial transcript.

The Registrar charges students a “Lifetime Transcript Fee,” which allows students to order an unlimited number of official transcripts. Transcripts may be ordered through the myUChicago Academic Portal. More information is available on the Registrar’s transcript page.

Current students in the College may order a free copy of the unofficial transcript in person only at the Advising Reception desk on the second floor of Harper Library. A single copy of the transcript will be available within 24 hours. Unofficial transcripts are also distributed by College advisers to second-, third-, and fourth-year students during the annual advising conference. Students are encouraged to check their transcripts carefully for errors or omissions.

Advanced Placement/Placement Tests/International Baccalaureate Credit

Official AP score reports should be requested from College Board and sent directly to the University of Chicago. AP/PT/IB credit is posted to the transcript during the first year of study. Second-year students who discover missing credit should contact their College Advisers.

Language Competency notation

Contact your College adviser if the notation “College Language Requirement Completed” is missing from the Accreditation section of the transcript.

Grades

Contact the instructor or TA about a missing grade. If the grade has already been submitted, contact the Office of the University Registrar to confirm that the grade was received. Contact your College adviser if the situation remains unresolved.

Transfer Credit

Students who have had a transfer credit petition approved but find that the appropriate notation is missing under “Transcript Notations: Previous Institutions Attended” section of the transcript should contact a College Adviser.

Other Missing or Incorrect Information

Questions about any other missing or incorrect information should be directed to the Office of the University Registrar.

The University of Chicago has contracted with the National Student Clearinghouse (NSC) to provide certification or enrollment status on a self-serve, free-of-charge basis to all students requiring this verification. The National Student Clearinghouse is the designated agent for verification of enrollment and degrees for current and former students. The National Student Clearinghouse follows all federal privacy laws.

Current students may request this through their my.uchicago portal.

Information Appearing on the Undergraduate Diploma

  • The University of Chicago
  • The student’s name as appears in the Registrar’s records
  • Degree (Bachelor of Arts or Bachelor of Science)
  • Primary major only (no minors or specializations)
  • The words “with honors” if departmental/program honors are received
  • Date of Convocation

Students who wish to change their legal name on their student records should review the information provided by the University Registrar.